TAR HEEL TEAM TEMPO
Update
Fans of UNC Women’s
Basketball
September 9, 2009
As a UNC Women’s Basketball fan, please enjoy this issue of
Team Tempo’s newsletter for the 2009-2010 season. Between November and
April, we email one newsletter a week with everything we can find about the
next week’s activities, news about the UNC Women’s Basketball program, and
news about our activities. Between May and October, we email one
newsletter a month with news concerning off-season activities. To
unsubscribe, simply click
here.
CALENDAR
Sunday, October 4 and Monday October 5
A Silent Auction on October
4 and The Reece Holbrook Golf Classic on Oct. 5 for Jessica Breeland
is in the planning stage. We’ll keep you posted
as soon as we have the details.
Tuesday, October 6, 2009
Team Tempo members and their
friends are invited to Coach Hatchel’s home for a potluck on October 6 at
6:00 P.M. to kick-off the season. It’s a great time to meet and ask
questions of the coach and her staff. And, the food! Team Tempo members
are great cooks. While enjoying the culinary delights, you’ll be able to
renew friendships, meet new Team Tempo members, and share excitement about
our team.
There will be a business
meeting to introduce the members of the Steering Committee, and hear brief
reports by the Chairs of our Standing Committees. You will have an
opportunity to join a committee to help Team Tempo to support the Women’s
Basketball Program.
Please feel free to bring
potential Team Tempo members as your guests. When you
RSVP, we’ll provide
directions to Coach Hatchell’s house and nametags will be waiting for you.
(To comply with NCAA rules, this event is for adults only.)
November 5 and 10
The UNC women’s basketball
team will play two exhibition games: November 5 vs. Francis Marion at 7:00
and November 10 vs. Carson Newman. You’ll want to be there!
TEAM TALK
Call for Leadership Volunteers
Thanks to those who
responded to last week’s request for leadership position volunteers. There
are two positions for which we need volunteers: Secretary and Treasurer for
the Steering Committee. These positions are for the eight months the
Steering Committee will grow the organization until a Board of Directors is
elected in May 2010. This is an opportunity for you to help shape the
future of Tar Heel Team Tempo and to further support the UNC Women’s
Basketball Program. If you would like to volunteer, or recommend someone
else for either of these positions, pleases
email Bill Poteat at
wopoteat@att.net
. If you are recommending someone else, please provide contact information
for that person in your e-mail.
Please share this newsletter
with friends who share an interest in UNC’s Women’s Basketball Program! Go,
Heels!
By-Laws
The Proposed By-Laws are
listed below. Thank you, Mike Jacobs, for so
ably leading the work of this committee.
We need your input! Team
Tempo is your organization: these by-laws will become our way to guide the
growth of our organization. Please take time to review them and share your
suggestions with the Steering Committee.
This is an exciting time for
Tar Heel Team Tempo. We are a committed, enthusiastic, energized, and fun
group! Get Active!
Proposed By-Laws
ARTICLE
I ORGANIZATION
-
The name of the
organization is “Tar Heel Team Tempo.”
-
The organization
is established as a Booster Group in support of UNC Women’s Basketball and
operates in strict compliance with NCAA and ACC regulations.
ARTICLE
II PURPOSES
Fans of
UNC Women’s Basketball created this organization:
-
To support the UNC
Women’s Basketball program with a focus on expanding the fan base and
increasing game attendance;
-
To serve as a
voice and a source of information for fans of UNC Women’s Basketball;
-
To provide
opportunities for those who share a passion for the UNC Women’s Basketball
program to spend time with others who feel the same way;
-
To be a resource
for the Coach and her staff in support of their efforts to make the
basketball program increasingly more successful, and
-
To be a resource
for UNCAA by offering assistance in support of their activities related to
the promotion of the UNC Women’s Basketball program.
ARTICLE
III MEMBERSHIP
Membership shall be open to individuals who endorse the stated purposes of
Tar Heel Team Tempo and who comply with membership requirements.
All
members are expected to adhere to policies established by the Board of
Directors.
ARTICLE
IV MEETINGS
Section
1. The annual
meeting of the members shall be held each year sometime during the 30 days
following the last game of the season at a time and place to be determined
by the Board of Directors.
The
Secretary shall notify each member by written communication of the date,
time, location and agenda at least 10 days before the annual meeting.
Section
2. Special
meetings of the general membership
may be called by the Board of Directors, or the
President, or at the written request of twenty-five percent (25%) of the
members.
The
Secretary shall notify each member by written communication of the date,
time, location and agenda at least 10 days before the special, called
meeting.
The
notice shall state the purpose of the meeting and no other business shall be
conducted.
Section
3. At the
annual meeting and any special, called meeting, ten percent (10%) of the
members entitled to vote shall constitute a quorum.
Section
4. A member
may be represented by a proxy at any meeting of the general membership,
which proxy must be in writing and submitted to the Secretary prior to the
meeting.
ARTICLE
V VOTING
At all
meetings, except for the election of Directors, voting shall be by show of
hands. For the election of Directors, voting shall be secret
ballot.
At any
annual or special, called meeting, if a majority so requires, any issue may
be voted upon by secret ballot.
Prior to
voting by secret ballot, the Presiding Officer shall appoint a committee of
three to tally the votes. None of these individuals shall be a candidate for
office or shall be personally interested in the issue being voted upon. The
results of the vote shall be submitted in writing to the Presiding Officer.
ARTICLE
VI ORDER OF BUSINESS
1.
Approval of
Minutes
2.
Treasurer’s
Report
3.
Correspondence and Communication
4.
Reports of
Committees.
5.
Old Business.
6.
New Business.
7.
Adjourn.
ARTICLE
VII BOARD OF DIRECTORS
Section
1. The
organization shall be managed by a Board of Directors (hereinafter referred
to as “Board”) consisting of Nine (9) members. Members of the Board shall
include the President, Vice President, Secretary, and Treasurer.
The Head
Coach of the UNC Women’s Basketball program or designee shall be an
ex-officio, non-voting member of the Board.
Section
2. The Board
may not take any action that would create a financial obligation for the
organization beyond the approved annual budget without obtaining prior
approval from the membership. Such approval would require a 2/3 vote of the
membership present in person or by proxy at an annual or special, called
meeting.
Section
3. The term of
office for a Board member shall be three years, with one-third of the Board
rotating off the Board, each year.
Nominations and elections to fill the vacancies for those Directors whose
terms expire shall be made in the following manner:
1.
At least 60
days before each annual meeting, the President shall appoint a Nominating
Committee to elicit candidates for the Board. The majority of this Committee
must be non-Board members, yet the Board must be represented.
2.
The Nominating
Committee shall notify all members of its intent to elicit nominees and
shall receive suggestions for nominations for a period of not less than 21
days after such notification. The Committee shall compile a slate of
candidates who have expressed a willingness to serve and submit its report
to the Secretary in sufficient time to allow for the information to be sent
to all members at least 15 days prior to the annual meeting.
3.
In addition to
the nominations reported by the Nominating Committee, nominations may be
received from the floor at the annual meeting, provided such nominees
indicate a willingness to serve.
4.
Elections for
the Board shall be held at the annual meeting of the members by written
ballot. Each member eligible to vote may vote for as many nominees as there
are vacancies, and those nominees receiving the highest number of votes
shall be declared elected.
Section
5. Vacancies that occur during the
year on the Board shall be filled for the duration of the unexpired term by
a vote of the majority of the remaining members.
Section
6. The Board
shall schedule regular meetings to be held at least every two months.
Additional meetings may be called by the President or by any three
Directors. Written or telephone notification shall be made at least seven
days prior to the meeting and should include the time, place and agenda.
Section
7. A majority
of the Board shall constitute a quorum. All matters coming before the Board
shall be decided by majority vote.
Section
8. Any Board
member who shall be absent from three consecutive meetings of the Board,
without excuse satisfactory to the Board, may be deemed to have resigned
from the Board.
ARTICLE
VIII OFFICERS
Section
1.
Officers shall be elected annually by the Board, and each Officer shall be a
member of the Board. At the first meeting of the Board following the annual
meeting, the Board shall elect the President. The President may, at his/her
option, nominate the other Officers subject to confirmation by a majority of
the Board.
The
Board may, by a majority of its members, remove any Officer or declare any
office vacant and elect a successor to fill the unexpired term.
Section
2. The Officers of the Board shall
be the President, the Vice President, the Secretary, and the Treasurer.
Section
3. The
President shall provide the operational leadership to ensure that Board
decisions are
carried out and that the organization accomplishes its goals and
objectives.
The
President shall preside at all meetings of the Board, the Annual Meeting and
at any special, called meeting. At each annual meeting, he or she will
report on the affairs, activities and condition of the Organization.
The
President shall be the principal liaison with the Head Coach of the Women’s
Basketball program.
The
President shall perform other duties as the Board may direct.
Section
4. The Vice
President shall perform the duties of the President in his/her absence or
disability and such other duties as the Board may direct.
Section
5. The
Secretary shall record and keep the minutes of all meetings of the Board and
of the general membership, oversee membership records, and perform
other duties as assigned by the Board.
Section
6. The
Treasurer shall have responsibility for all fiscal matters of the
organization and is one of the Officers who shall sign checks,.
The Treasurer shall report on the financial operations and condition of the
organization at each regular meeting of the Board and at the annual meeting
of the members.
Section
7. No Officer
or Director shall, for reason of his or her office be
entitled to receive any salary or compensation. However, nothing herein
shall be construed to prevent an individual from receiving compensation from
the organization for services performed other than as an Officer or
Director.
ARTICLE
IX COMPENSATION
The
Board of Directors shall hire and fix the compensation of any and all
employees that they, in their discretion, may determine to be necessary for
the conduct of the business of the organization.
ARTICLE
X COMMITTEES
The
President shall, with the advice and consent of the Board, appoint a Board
member or other individual as the Chairperson of the following standing
committees:
1.
Membership:
The Membership Committee
shall establish and execute programs that seek to maintain current members
as well as to attract new ones to Tar Heel Team Tempo.
2.
Communications:
The Communications Committee
shall function as the voice of Tar Heel Team Tempo. It will be a source of
information to and feedback from the membership and other fans of UNC
Women’s Basketball concerning both Tar Heel Team Tempo and the basketball
program.
3.
Volunteer:
The
Volunteer Committee shall establish and execute programs that seek to
recruit volunteers from within the membership to serve on Tar Heel Team
Tempo Committees and staff its ad hoc projects, as well as to be able to
respond to requests for assistance from NCAA marketing and the basketball
team.
4.
Promotions:
The
Promotions Committee shall establish and execute programs that seek to
expand the fan base of the UNC women’s basketball team and promote
attendance at its games. It will also serve as a resource for UNCAA by
offering assistance in support of their activities related to the Women’s
Basketball program. The Chairperson of the Promotions Committee will serve
as the principal liaison with UNCAA
5.
Events:
The
Events Committee shall plan, promote and carry out social activities that
seek to make membership in Tar Heel Team Tempo an even more enjoyable
experience.
Each of
the committees is authorized to establish its programs, consistent with the
purposes of the organization, and subject to the approval of the Board.
The
Chairperson of each Committee will present a written report on the
committee’s activities at each Board meeting. In addition, each Chairperson
will prepare a written annual report, describing and evaluating its
performance for presentation at the annual meeting.
ARTICLE
XI DUES
Dues
shall be determined by the Board of Directors and shall be payable annually.
ARTICLE
XII AMENDMENTS
These
Bylaws and any portion thereof may be amended, altered, or repealed by the
affirmative vote of two-thirds of the membership either present or by proxy;
and voting at an annual meeting or special meeting.
